Implications of IT Project Management by Steven Macdessi

Cost has always been a leading driver in any project undertaking. Information technology (IT) can aid in reducing costs in the long run but imply that investments have to be made in the short run. In effect, information technology aids a business particularly in the following fields:

  • Aligning technology with business
  • Financial management
  • Portfolio management
  • Performance management

For some, the benefits may not be too clear. Return on investment as far as capital spent on I.T. cannot be easily translated into actualised profits. It can, however, be used to smoothen the flow of operations especially in the above mentioned fields. IT is usually bent on creating a “paperless” office. The more accurate way of looking at the benefits of IT is by determining the increase in productivity and profitability of the enhanced operations.

This is closely related to the first step of project management which is cost estimation. Identifying an object as a need or as a benefit are two different things. The immediate need might as well be the important factor for consideration in this process.

Challenges for management today in incorporating IT into business usually involve adaptation. The idea of putting up new technology is usually referred to as a big managerial decision with less emphasis on how the people across different levels may see it. Having little knowledge on optimising technology may break the companies trying to make use of it and have it as an expense rather than an asset.

Once the needed assets are well identified, the second process – budget determination – authorises purchasers to act on a cost baseline. What is needed is already well segregated from optional items in this process, but may still include a cost contingency for possible changes in market prices or failure in certain operations.

Another challenge for companies nowadays is the ever growing need for responsiveness. Technology and product competencies are slowly becoming less influential as more way is paved for response management. Using IT as a means to cope with the dynamic markets and business structure redesigning may be in order.

Lastly, cost control acts as a means of updating based on the cost baseline to manage any changes that have been or should be made in the future. Performance management plays a key role in is the key when it comes to aligning the expected output to the budget at hand. A good project manager can help maximise your resources.

By Steven Macdessi

About the Author:

Steven Macdessi has successfully completed the Practitioner’s Certificate in Mediation as conducted by the Institute of Arbitrators and Mediators Australia.

The Practitioner’s Certificate in Mediation is presented by nationally accredited instructors and is conducted Australia-wide. The course offers a practice-oriented qualification in mediation and participants who successfully complete the assessment module may apply for accreditation under the National Mediator Accreditation Scheme through IAMA.

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Aug 2010
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The Variety of Project Management Methodologies

By Steven Macdessi

The entire process of project management includes different steps, principles and strategies by which must be taken into consideration even the smallest detail that is integrated. Projects may vary from scope, objectives, goals and procedures to another project. The use of project management methodologies then may also be different from one project to another.

You can make use of the different project management methodologies which best suits your project. For your project management methodologies to be effective, you should know first what they are exactly. The following are the different project management methodologies that you can use with some of their details.

1. Traditional Project Management Methodologies.

This type of project management approach includes sequence of steps that need to be completed. These steps are the initiation stage, planning or design stage, execution or production stage, monitoring or controlling system and project completion stage. These procedures may differ or the steps may not be the way as it follows because of certain reasons. Some may repeat one step for several times depending on how the project will be able to make use of this project management methodology.

2. Critical Chain Project Management.

The resources are what this project management methodology put emphasis to. This method plans and manages the project with the goal to increase the rate of throughput of projects. This project management methodology uses the Theory of Constraints wherein the system constraints are the resources. Before the critical chain will start the resources must be ready so as to achieve the best possible outcome.

3. Extreme Project Management Methodology.

If your project seems to be very complex and uncertain then this project management methodology is the best that you can use. The human side of the project is the main focus of extreme project management methodology or others may call the XPM (Extreme Project Management). Utilising this will allow you to find ways on how to deal with the complexities of human collaboration so as to bring success to your project.

4. Event Chain Methodology.

Dealing with uncertainties of the project can greatly affect the outcome so when you doubt your abilities to overcome such then this project management methodology can be the best. Event chain methodology focuses on identifying and managing events which can affect the project schedules.

5. Process-based Management.

The process-bases project management methodology is oriented towards attaining a vision to guide the organisation rather than any activity or task. The vision may deal with the strategy and the structure, budgets, incentives or costs of the project. As the name implies the process will be the basis of the decisions to be made as the project is existing.

These are some of the project management methodologies that you can used to achieve better outcome of your project. Your choice may depend on what the situation or project may call. The type of project management methodologies may vary from one project to person and to business. Make sure that you choose the best project management methodology for you to be able to gain success.

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Aug 2010
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How to Choose a Good Project Manager?

By Steven Macdessi

Searching for a good manager is a very crucial task because the success of any project will depend greatly on his managerial abilities. There are several points that you should consider in choosing a good project manager. As complex as it may seems finding a good project manager can be easy if you know what to look for.

Knowing the qualities of a good project manager in detail is better because it can guarantee you to make the right choice. Being discussed in the following are some of the most important characteristics that makes a good project manager.

1. Communicating with ease.

A good project manager must be capable of communicating with the employees in a comfortable manner. Either written or oral, a good project manager must be able to give information with regards to the project. An organisation that can communicate effectively is more likely to have a smooth working process thus attaining the goal in less stressful manner.

2. Confidence in solving problems.

Project management is not easy as it deals with great problems that a project manager must be able to solve. A good project manager can show confidence no matter how difficult the problem maybe. Difficult situations are good and a good project manager is always ready to face them. Considering the overall picture of any problem is an added point for a good project manager.

3. Develops trust with his workers.

Teamwork is the heart of a successful project and a good project manager must know how to trust his workers. The project manager must not be afraid of delegating tasks to his workers but instead be confident with them. Proper delegation shows the ability of a good project manager in discerning the abilities of his workers.

4. Gives emphasis on organisational tasks.

For a project manager to be efficient, he must also posses the necessary organisational skills. Generating and keeping track of multiple documents must be well done for the project manager to be considered as a good one. Keeping a record of the project’s activities will help the project manager to determine the progress, errors and success of the project. A good project manager then is someone with good organisational skills.

5. Practices critical thinking and decision making.

One of the important qualities of a good project manager is the ability to make decisions in natural manner. A good project manager must be able to figure out the effects of his decisions to both project and the employee. Project management entails terrible decision making thus requires knowledge and experience.

There are still other characteristics that make a project manager good and sometimes these depend greatly on the project requirements. The above points can be useful for you in knowing how to choose a good project manager. You can also set your own criteria as you wish in finding the best project manager. Keep in mind that project manager play a vital role in the outcome of the project so if you want to yield towards success then it is necessary for you to find a good project manager.

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Aug 2010
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